before nashville 🏙️
Congrats, you’ve finished your deliveries!
Now for the fun part – paperwork! 😊
Your OL will instruct you whether to transfer any remaining books to another student or if you should drive them back to TN to return them.
Plan some time to get your online check-in process started before arriving in TN.
Please follow these steps:
1) Make sure your ROS is completely updated ✅
Mark the books as delivered - if you delivered them
Update payment plans if needed
Double check all of your orders - correct payments, balance owed, etc.
Be sure to upload paper orders through SW Capture if you took any paper orders this summer.
2) Have you approved all transfers 🔄
They need to be approved by both you and the other dealer you did the transfer with. Double check those now and contact the other person if needed, this will help eliminate some delays later on.
3) Do a book count 📚 – count any leftover inventory you have
Make sure what you ordered this summer minus what you delivered = what you have left over.
Adv4dealers > Manage Account > Inventory will help with this
If your book count is off, please go through this checklist
4) Please remit online ‼️
We WILL NOT be able to accept a cashier’s check/money orders in Nashville.
Please keep enough money in your own bank account or cash on hand for your travel expenses to Nashville Check-in and trip home (meals/ gas/ hotels etc.).
Remit excess money from your bank account via your Adv4dealers.com account (manage account > remit online). “How to Remit”
5) Did you do any deliveries for anyone else or early leavers? 📦
Please make sure you have an accurate list of which dealer you delivered for, which customer(s) you delivered to, what you delivered, and what payments you collected if any.
‼️Please DO NOT mark books as “delivered” in the other dealer’s ROS ‼️ if you have access to their account. You will enter these in the check-in prep process on Adv4dealers.
6) Log into Adv4dealers > Manage Account > Account Activity ✅
Go through this line by line to make sure all remittances are correct according to your records.
Double check everything!!
7) If you won Mom’s or Dad’s award this summer, please fill out this form 📋
8) Please fill out this questionnaire 📋 - few moments & give thoughtful answers
9) Upload summer photos! 📷 - Sunday meetings, customer photos, etc
10) Adv4dealers > Manage Account > Check-In Prep ✅
Follow the instructions and take your time working through this, be very thorough.
Keep your paper copies and photos of your permit receipts and business card receipts in case there were upload issues - do not throw anything away!
11) Drive to TN! 🚘 Your OL will likely instruct you where you’re staying.
Lodging accommodations are not set up by SWA for Check-In, but instead you’ll get to stay with other book kids in an airbnb or hotel (whichever you prefer to book on your own).
Please drive safely!
📍 Southwestern Office:
Lander’s Plaza
2451 Atrium Way
Nashville, TN 37214
Book Returns
Important Note:
When returning your books, be sure to COUNT EVERYTHING!!
Pull stuff out of the boxes to be sure it’s what you think it is. DOUBLE CHECK everything!! Make sure that what you’re returning is what you write down on the return form.
📚 Books = Money! 💸
📅 August 12-15 & August 19-22nd
🚚 Truck for Book Returns at
📍 Landers Plaza from 8 am – 2 pm
Southwestern Office:
Lander’s Plaza
2451 Atrium Way
Nashville, TN 37214
Bonus Day: The truck will also be there on Friday 8/16 from 8 am – 12 pm.
📅 Outside of ☝️ those dates:
Return books to the warehouse directly. Do this before coming to the company if it’s within working hours.
📍Southwestern Warehouse
1226 Heil Quaker Blvd
La Vergne, TN 37086
Hours: 7 am – 3 pm, Monday-Friday
There will be signs to direct you when you get nearby & where to park. There is limited parking, so you may have to wait if several people show up at the same time.
‼️ Southwestern warehouse & office staff are open Mon - Friday
‼️We are not open on Saturday & Sunday (or on Labor Day)
Please head to the company/Lander’s Plaza after returning your books.
📍 Southwestern Office:
Lander’s Plaza
2451 Atrium Way
Nashville, TN 37214
at lander’s 🏢
Check In Process 📋
1) When you arrive at the company, proceed to the designated work space
Weeks of 8/12; 8/19 & 8/26: Auditorium (1st floor across from the elevators)
Any other dates/weeks: Pony Room (2nd floor in the sales support area)
2) Find your Summer Reflection paper in the designated workspace
Each person will hand-write a few sentences/paragraphs about your summer experience. Please write legibly. ✍️
You’ll turn these into a SWA staff member. I promise, if it’s sloppy or we can’t read it, we’ll ask you to redo it. 😊 Please, take your time the first time. 👏
Checking in Remotely?
We’ll email you a copy of this file. Please print your page, hand-write your answer, scan it (you can use an app on your phone such as camscanner or something similar) and then email to salessupport@southwestern.com.
3) Once you’ve completed these ✅
Return your books and upload your MRN (merchandise return notice)
Completed your Check-in Prep on Advantage4dealers - Get to “Final Review”
Filled out the google forms
Completed your Summer Reflection
Then, and only then, please email Sales Support (salessupport@southwestern.com)
When you have completed all steps above, you are done with your part.
In your email to sales support, please start with your name or dealer number so we know who you are. Let us know you’ve completed everything, then we’ll start processing things on our end. 😊
Thank you for being patient 👏, we’re working through everyone’s check-in process as quickly as we can. You’ll receive another email with more info/next steps soon.
Everyone will attend…
Momentum Meeting w/ 👕
Photo Book Workshop w/ 🍦
PC with your DSL 😊
Feel free to hang out at the company/Lander’s Plaza or at your airbnb/hotel until you receive further instructions from sales support.
LEAD Business
If you have any LEAD business from this summer, please review this flyer with additional information/instructions on how to retain those clients: LEAD Check-in Flyer 2024
SW Career Counselor 👔
If you are a junior, senior, or college grad, please remember to sign up to meet with your SW Career Counselor.
If you haven’t already heard, Hans or Danny is your SW Career Counselor!
They’re super fun and help you with things like resume building, career planning, interview coaching, job searches, networking, professional advice, etc. Both also sold books for multiple years and ran several successful orgs, so they’re very helpful with coaching, recruiting, and educationfield advice too!
Meet with Hans!
For DSL Groups:
Ryan Groom, AJ Skalsky, Matt Ross or Vicki Varberg
Meet with Danny!
For DSL Groups:
Virgie Sandford, Jake Chesney, Edgar Ibarra, Alejandra Castro,
Amy Groom or Danny Gamboa
Note: If you are a freshman or sophomore in school this year, you’ll have other chances to meet with Hans or Danny later this year. They have limited time in check-in, so they try to meet with juniors/seniors/grads or those who are closer to graduating.
Additional Information:
Future steps will be communicated from Sales Support on an individual basis, but everyone will get to meet with your DSL for a personal conference/meeting after you’re done with the whole process!
Please be sure to watch your email for more information on those next steps!
Quick Links:
Add your Summer Photos Here! (Sunday Meetings, Host Family Pics, Customer Photos, etc.